For just $89 a night, the all-suite hotel in Killeen, Tex., promised Steven Hoybook and his family “European-style luxury” – an offer that seemed too good to pass up.
But Hoybook wishes that he had. When he and his family arrived, they found the hotel’s windows and doors shuttered. “They were out of business,” says Hoybook, who lives in Minneapolis. He couldn’t reach Orbitz, the site through which he’d booked the room, so the family found accommodations at a nearby Marriott, paying $111 a night for a smaller room.
When Hoybook finally reached the online travel agency by phone the next day, a representative “seemed sympathetic, leading us to believe that they would reverse the charge for the closed hotel,” he recalls. But after months of back-and-forth, during which the Hoybooks formally disputed the credit card charge for their first hotel, Orbitz referred their bill to a collection agency.
Work with your travel agency
The Hoybooks are hardly alone. Every day, travelers mistakenly arrive at the front door of a hotel that no longer exists. They check in for a flight that was canceled long ago, or book a tour that isn’t running. Someone forgot to tell them about it. Fortunately, you can take a few preventive steps to make sure that it doesn’t happen to you. If it does, the fix is usually easy.
Step one: Work with an agent you trust, either on- or offline.
“If a traveler is working with a professional travel agent, he or she will never arrive at a destination – or embarkation point – only to find that the product doesn’t exist,” says Steve Loucks, a spokesman for Travel Leaders Group, a travel agency consortium. “We carefully vet the suppliers with whom we work in advance, and they’re usually ones with whom we’ve established relationships for a considerable period of time.”
Online travel agencies such as Orbitz, Expedia and Travelocity also have safeguards in place to ensure that the products they represent exist. In Hoybook’s case, something “slipped through the cracks,” an Orbitz representative says. “And in the automated world we all live in, this got kicked to collections in error.”
The travel agency did not notify the travelers of the canceled tour
Had Hoybook been able to reach someone at Orbitz on the evening of check-in, a representative would have promptly rebooked the family to a comparable hotel. But a customer can ensure that a hotel is open by calling it to confirm the reservation, which is always a good idea with a third-party booking, even when it’s a travel agent you personally know. Similarly, it’s a good idea to phone your airline or car rental company to confirm a reservation.
But what if you forget? David Eccleston is a retired IT worker from Fort Lauderdale, Fla. He recently neglected to confirm his tour of Scottish castles and gardens. “Our agent did not inform us that the particular tour had been canceled about two months before,” he says.
He complained to a manager at the tour company. He expected the manager to provide an insincere apology and an unusable voucher.But that’s not what happened. The owner offered Eccleston his car and driver, who took the couple on a VIP tour of Scotland’s castles. (Here’s the best travel advice.)
A similar thing happened to Rita Whitt, a retired teacher from Bonney Lake, Wash. On a recent trip to Moscow, she paid a lot of money for a tour. It included a performance of the famous Moscow Circus. However, when she arrived at the pick-up area, she found “everything was shuttered tight.” So she improvised. She asked for the location of the circus and found that it was performing across town, in another part of Moscow. (Related: The hotel didn’t open as scheduled. What does Marriott owe me?)
“A local couple who spoke French, but not English, pushed me onto a city bus crammed with people going home from work,” she remembers. “They said something in Russian to the crowded masses. About 30 minutes later, they literally pushed me off the bus, right in front of where the circus was being held.”
Sometimes improvising works, sometimes not. When Shaun Kavanaugh pre-paid for a room at a Sleep Inn in New York recently, he showed up only to discover that the property hadn’t opened yet. Hotels routinely begin accepting reservations before they open in anticipation of their opening date. But when they miss their target opening date, as Kavanaugh’s hotel had, it can leave guests homeless.
Challenges when travel plans go awry
Kavanaugh, who works for a theme park in Orlando, contacted the Sleep Inn’s corporate owner and asked it to find him a comparable hotel room. But it refused, agreeing only to pay the difference between any hotel room he found on his own and his original rate. “I ended up having to drive 45 minutes over to New Jersey,” he says.
Of course, you can take all the steps to make sure that the product you booked exists – work with a reliable travel agent, call to confirm, and ask for a real-time resolution – and still come up short. Which brings us back to Hoybook, the traveler who paid for a room at a hotel that had been closed.
Orbitz initially wouldn’t stop its collection efforts, so I contacted the online agency on Hoybook’s behalff. Separately, Hoybook also reported the matter to his state Attorney General. Orbitz zeroed out his bill.