Avoid visa problems this summer. Here’s how

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By Christopher Elliott

If you travel abroad this summer, look out for visa trouble to avoid any potential visa problems. No, not the credit card variety. I’m talking about visas, as in travel permits.

Visas are a hassle. They’re expensive, complicated and arguably unnecessary. Worse, they can be a formidable roadblock — at times, an insurmountable obstacle — for summer travelers.

Consider the visa war between Europe and the United States. You can fly to Europe without any kind of paperwork, except for your passport. But a dispute over visa reciprocity just bubbled over in Brussels, endangering that arrangement.

Basically, the United States is wary of allowing Croatians, Cypriots, Bulgarians, Romanians and Poles to come to America unless they have a visa. The European Union wants all EU citizens to be treated equally and allowed visa-free travel to the USA. European legislators recently passed a non-binding resolution to impose visa requirements on Americans. For now, that crisis seems to have been averted.

But travelers are on edge. Dianne Zeitler, a retired health care consultant from Washington, plans to visit Italy in August. “I hope I won’t need to get a visa,” she says.

No question, visa uncertainty is in the air this spring. But there are remedies to avoid visa problems.

First, know who requires a visa and what could go wrong. As of now, most of central Europe is visa-free. Brazil, China, Russia and India are the major countries that require visas for American visitors, according to James Wolf, a San Francisco attorney who specializes in immigration law. Our advocacy team also has a wealth of knowledge when it comes to sorting out visa related problems.

“As far as visa snafus, a typical problem is that the traveler forgets to sign the application or enclose the right fee,” he says.

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Dot your i’s and cross your t’s, folks

Timing is also important to avoid visa problems. Applying for a visa can be a lengthy process, so you need to start thinking about it well in advance of your vacation, says Karen Malone, a travel consultant with Travel Leaders in Woodbury, Minn. “I usually do visa applications about six to eight weeks before travel,” she says. The application forms can be lengthy, and the requirements are often absurd, she says. Brazil, for example, requires you to fill out an appointment form first, then your passports have to be sent into the embassy for the actual visa.

You could take your chances and wait until you’re at the airport, but that’s risky, says Aaron Laurich, a supervisor for security operations at Global Rescue, a provider of crisis response services.

“You can’t always get a visa on arrival,” he warns. “Not always and not at all ports of entry into a country. Even if you can get a visa at the airport, land border crossings may be understaffed and not equipped to issue them.”

How about the uncertainty with Europe?

It’s really hard to predict that outcome. Unless the United States caves in and agrees to the EU’s reciprocity demands, you may need a visa to visit Paris this summer. If that happens, it will probably add 60 euros to the cost of your vacation, predicts Ryan Chargois, a partner with immigration law firm Foster in Austin — that’s the cost of a short-term visa to Europe from countries that require one.

Unfair? Not really, says Laurie Lee, the CEO of Chicago-based Swift Passport and Visa Services. “Americans love to think that the visa regulations of other countries are unfair,” she says.

But take a closer look. When the United States raised the visa fee for Chinese travelers, China raised the visa fee for Americans. When the United States began taking its time with visas for Brazilians, the Brazilian consulates in the USA slowed down their processing time.

“This is simple tit for tat,” Lee says.

What is unfair, to some, is that visas are even required.

“Visas are basically a deterrent to travel,” says Jacquie Whitt, who runs Adios Adventure Travel, a tour operator based in Virginia Beach. They put a damper on last-minute travel, raise the cost of your trip and needlessly complicate the already confusing task of planning travel.

She doesn’t think the European visa requirements will be imposed — too many tourism dollars are at stake — and I hope she’s right about that. I also hope that eventually, governments will come around to her way of thinking to avoid visa problems. (Related: Why can’t I transit through London?)

Cut the red tape, and you open the gate to tourism, and all the commerce and cultural benefits it brings. How can that be a bad thing?

Avoid these visa misunderstandings

• Mind your expiration dates. Both visas and passports have an expiration date. Be aware of them, and make sure you don’t overstay. “Almost every country in the world requires six months’ validity remaining on your passport for entry, as well as applying for a visa, so check your passport expiration dates prior to applying for a visa,” says Jessica Pociask, an expedition leader with Want Expeditions in Washington. Some countries will allow you to bring in a valid visa that is affixed to an expired passport as long as you have a new valid passport and present both of them together.

• Take the right photo. When submitting your visa application, you usually need at least one passport photo. Countries are specific about their requirements (no sunglasses, no hats, specific formatting). Pro tip: Never staple the photo to your application. It could void the entire application.

• Remember, a visa isn’t a guarantee of admission. Travelers assume a visa is a permit to enter the country. “This is quite far from the truth,” says Anton Petrescu de Perrella, a visa expert with Tzell Travel Group in New York. “The immigration officer at the point of entry of the country concerned is the ultimate authority and determines if you will be allowed to enter or not.”

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Christopher Elliott

Christopher Elliott is the founder of Elliott Advocacy, a 501(c)(3) nonprofit organization that empowers consumers to solve their problems and helps those who can't. He's the author of numerous books on consumer advocacy and writes three nationally syndicated columns. He also publishes the Elliott Report, a news site for consumers, and Elliott Confidential, a critically acclaimed newsletter about customer service. If you have a consumer problem you can't solve, contact him directly through his advocacy website. You can also follow him on X, Facebook, and LinkedIn, or sign up for his daily newsletter.

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