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Copy that!

It’s not just who gets your letter that matters — it’s who else gets it.

Here’s a rundown of whom to copy.

Airline complaints should be copied to the Department of Transportation’s Aviation Consumer Protection Division.

Here’s the address:

Aviation Consumer Protection Division, C-75
U.S. Department of Transportation
400 7th Street, S.W.
Washington, D.C. 20590
Here’s how to contact the DOT

Note: This is the contact information for informal complaints. Here’s where to file a formal complaint.

Car rental complaints should be copied to the state attorney general in the state your rented the car in (not your home state) and, if it involves a questionable insurance claim, that state’s insurance commissioner. A list of attorney generals is available from the National Association of Attorneys General Web site. A list of state insurance commissioners can be downloaded here.

If your complaint is about a hotel, you can also copy the attorney general if the state in which the hotel is located.

Got a problem with a travel agent? Many agents are members of the American Society of Travel Agents, which will investigate ethics complaints.

American Society of Travel Agents
1101 King Street, Ste. 200
Alexandria, VA 22314

If you feel as if you’re the victim of an agent’s bait-and-switch or some other form of dishonest advertising, copy the Federal Trade Commission.

Federal Trade Commission
CRC-240
Washington, D.C. 20580

If you had a problem on a cruise, copy the Federal Maritime Commission, which can sometimes mediate disputes on your behalf.

The Federal Maritime Commission
800 North Capitol St. NW
Washington, DC 20573
complaints@fmc.gov

If your complaint involves a sanitation issue on a cruise ship, copy the Centers for Disease Control and Prevention.

Centers for Disease Control and Prevention
1600 Clifton Rd.
Atlanta, GA 30333

P.S.: If you get a “no” after your first round of letters, don’t worry. During your appeal, here are two more people to copy.

» Your family lawyer.

» Me. You can e-mail me here.

10 comments

  • http://neilmillerlaw Neil A.Miller attorney

    Great article…..great tips for civil resolution of travel nightmares. Great resource for emails and the appropriate upper level personel. Thanks, Neil

  • Kathy Rinker

    Hello
    I have been dealing with NWA for 3 weeks now, and all I get is “there is nothing else NWA can do”, after you read my complaint, hopefully you can give me a pointers, as I don’t know what to do anymore.

    Monday – July 27, 2009, Orlando – Memphis – Omaha flight.
    Upon immediatly leaving the aircraft in Memphis for our next leg to Omaha, I discovered we left our IPods on the seat. We were seated in the very last row of the aircraft, we were the last two passengers to depart the plane. The Ipods were left in a big black case, with our name clearly on the outside, the plane was not going on, but staying in Memphis.
    We asked the flight attendant on the next plane if they would call and assist us, and they said no, (the next leg was grounded at least 30 minutes due to mechnical problems), I told the attendant what happened, and they frowned and said “well, contact Lost and Found in Omaha and see if they could help, but they doubt it”. We went directly to Lost & Found in Omaha, when we landed, and the gentleman there said, “I will call Memphis, but good luck, they are probably gone”, cleaning crews usually pick up that type of stuff”. NWA called around 11:30 pm and told us they Memphis didn’t find them.

    I then wrote an email to NWA explaining our circumstance, and more or less was told “too bad”. Wrote again, and they offered us 2 – $50.00 flight coupons. I don’t want the flight coupons, I would like reimbursment for our I Pods, as they are worth around $300. I would expect someone on that flight, being the cleaning crew or the attendants had to see the case and kept it. When we were the last to depart the flight, and then several NWA employees telling us “good luck” in getting them back, really dismays me. I accept I left them on the plane, but I do expect someone to turn them into Lost & Found. If something was left at my place of business, I would certainly hope it would be given back, I expect the same from the airline. I have now hear from the Customer Service Supervisor, and they have said -(I have attached the latest correspondence) if you can give me any direction, or if I should just drop this, please advise.

    Kathy Rinker
    see below
    RE: Case Number 7939480

    Thank you for the additional comments and being so candid with your
    response.
    Please know, Mrs. Rinker, that if there was something I could do for
    you, I would. Unfortunately, if you have contacted the Lost and Found at
    the airport where you left it or the airport where the plane flew next,
    this is your only recourse. I am sorryI could not do more for you.

    Again, thank you for writing.

    Sincerely,

    Paula M. Harris
    Supervisor, Customer Care
    Northwest/KLM/Delta Air Lines

  • Rebecca

    Many thanks Chris for the very useful information. I wonder if you have similar contacts for people like me who usually travel within Europe/UK? It would be a great help if you do.

    Rebecca

  • William

    I’ve figured out why items lost at Northwest Airlines (and likely others) will never be found. Just where does your stuff go? Read on . . .

    Northwest sees Lost & Found as a ‘courtesy, not an obligation.’ Contractors clean out each plane at the end of the day, but some are sloppy and leave stuff behind for tomorrow’s crew, often in another city. Planes to not fly regular routes, but are mixed around as needed.

    So, your lost item can turn up in another airport that your plane went to days after you flew.

    Most important, ‘courtesy, not an obligation’ means they will NOT call you, even if they know your name and phone number (so much for putting a business card inside your items).

    So your item is now in some strange city, they can’t tell you which city the plane went to, they won’t call you even if they know your name and phone number, and after 30 days they GIVE your stuff to a giant store in rural Alabama where it’s sold cheap. I’m not joking. Go to unclaimedbaggage.com — they claim they get 7,000 additional items every day. (Hmmm, a little math tells me that’s around 7,000 unhappy airline customers every day.) Yes, they have a luggage section, and they sell used iPods.

    As far as Customer Service goes, this is corporate suicide, mixed with a little gross stupidity, and topped off with ‘why don’t you take a flying leap, loser.’ But look at all the money they save on phone calls! The sad part is, the executives are the people who made this choice, but the poor schmucks at the baggage claim counter get all the grief.

    Don’t believe me? Go to any Northwest Airlines baggage claim and tell them you’ve lost something common, like a box, or a blazer. I did, and they showed me blazers and boxes, all with people’s names on them. It’s obvious who they belong to, the owners have typically tried to find them (in another city), but Northwest is clearly not making any attempt to contact the owners, even if they live in another city.

    You’d think they’d look up their own *CUSTOMER* in their database, or even their Frequent Flier system, (I checked; yes, they do have computers) to tell you they’ve found your stuff.

    They cannot tell you where your plane went after you got off or even look up your name in their system, as that violates their ‘security rules.’ (Huh??)

    Sounds more like simple, lazy-@$$ “We couldn’t care less about your stuff, which we have squirrelled away in some off-the-wall distant airport where you’ll never think to look, and we can’t be bothered to return it to you or even tell you where we’ve hidden it. We won’t try to contact you, even if we know exactly who you are. By the way, we’re dumping it in 30 days. Have a nice day.”

    Sorry, you’re not going to get your stuff back.

    Your stuff is going straight to Alabama from wherever they’ve hidden it. There it will be sold for pennies on the dollar.

    Kiss it good-bye forever.

    Northwest has no Lost & Found central office, their local baggage claim agents rarely (and some never) answer the phone.

    In their defense, I must admit, if you can miraculously figure out which city they dropped your stuff in, they’ll be glad to give it back to you when you ask for it in person at that airport’s claim counter. If you can figure out where it might be (pick an airport — they only go to a few hundred) and then get them to answer the phone, they’ll send it to your airport at no charge. They just won’t tell you which cities your plane went to after you got off. Catch-22 for you.

    Delta is buying them. Delta seems to be mildly more interested in returning lost items (at least they have a central phone number you can try) but they cannot help you for now.

    Thanks, Northwest. I’ll be sure and remember this any time I’m shopping for a plane ticket, for the rest of my life. And, don’t worry, I’ll be sure and tell all my friends. Personally, we now travel by car whenever we can.

  • Gini

    This is interesting stuff. Let me add another piece of interesting information to your “lost and found” essay.

    Back on August 29 I left my cell phone on an American Airlines flight. I realized it within moments of leaving the plane, but was running late to my next flight and was unable to return to the terminal/gate where my first plane was parked.

    As I boarded my next flight (breathless and the last one on), I asked the gate agent for the American Lost and Found number, which she gave me. I asked a passenger in the seat next to me if I could borrow his phone and immediately called Lost & Found. Of course, you get no real person, only a recording, and you have to leave a message, which I did.

    As soon as I reached my destination (Washington, DC), I went to my cell phone carrier to get a replacement phone, as I am unable to conduct my job without one. They activated a new phone for me on the spot and when I checked my voicemail I already had a message. A flight attendant on my first flight had found my phone and told me the name of the person to whom he had turned it in at American’s Lost and Found. I immediately called that person and was told she was gone for the day. The person I did speak to checked the lost and found box and said that there was no phone in it, the person must have it locked in her desk drawer.

    To shorten this a tiny bit, suffice it to say that the flight attendant had turned the phone in to person A who claimed she gave it to her supervisor B who claims she placed it in the lost and found box (which is in the employee break room) but that she forgot to log it in. Despite the fact that the box has a lock on it, apparently it’s very easy to just reach into and my phone disappeared.

    SO, it would seem an easy thing for American to just reimburse me for my lost phone, right? Wrong!

    While they admit that they had the phone and that most likely one of their employees stole it, they only want to reimburse me for the cost of the replacement phone, not the original phone.

    The original phone was over $500. I replaced it with one under $200 because I knew where my phone was and was confident (naively, I know) that I would get it back. I never intended for the replacement phone to become my permanent phone. I asked them how much they would have reimbursed me if I had replaced my $500 phone with a $700 phone? The reply was that they would have only repaid me the lower of the two. Huh?

    So as of tomorrow I will have been fighting about this with them for two months. I will continue to fight another two years if I have to. I have been a loyal American customer for over 20 years. I have Executive Platinum status (their highest level of frequent flier) and I think my loyalty has come to an end. There is no service in customer service anymore. Sadly, I don’t think this is airline-specific, it seems to be global.

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  • Linda

    Here is more infomation about what we exprience for Delta airline. on March 29 2010, my parents took their airline Delta 019 from Detroit to China Shanghai airport, first of all, we found delta sold more tickets than seats avaliable, there are many people waiting to get seats. then after my parents arrive, nightmare came.
    they found their suitcase had been ” Burned”, can you imagine that suitcase ” Burned”, my father’s clothes burned inside and the whole suitcase has been deformed.
    my parents are very sad and contact with suitcase department in shanghai airport, they give my parents new suitcase while they not agree to pay any damage inside.
    they said they will contact with representative from Delta, they keep calling and there is nobody showed up within 3 hours, can you imagine this?
    Delta posted they think customer is valable, this is totally bullshit!!
    my parents are over 60 and they waited in the airport again and again, after 2 hours passed, my parents feel very mad and they argue with person worked there, guess what, these people call 110 which is local police and try to settle down with police help, unfortunately 110 think my parents are right after they listen the whole situation, 110 support my parents also.
    Their plane arrive 7pm local time, until 10pm, there are 2 persons from Delta showed up, they first checked everything in that suitcase and there is no item easily can be burned, they admit the repsonsiblity but said they can not pay any damage….WOW, i possible never heard so ashamed person without any responsibility..
    They kept denying any compensation until i told my parents to record their name and threat them i will sue them. They also treated my parents very mean and rude.They broke our suitcase while they think they have nothing to blame…..

    I will remember this exprience and i will never choose Delta again!!

  • David D.

    Thank you for these valuable email addresses for United!! I had items stolen out of my luggage and did all the appropriate paperwork and on a VERY timely manner and still have not heard a thing back over a month later. I just emailed all the higher ups at United and will keep you posted on the outcome. Thank you again.. Ps, I also forwarded a copy of my email to my family attorney in hopes that maybe they will see that and get on the ball!! Thanks again!

  • JoD

    Well I gotta share a good story about Southwest. My husband and I were booked on a through flight,but due to some mechanical problem, we had to land and change planes at a midway spot. We didn’t have much time to get to the new terminal and had left two library books in the seat pocket and remembered them as we were running to the new gate. When we got on the plane, I mentioned it to the captain on the plane and he sent someone over to the last plane and they retrieved the books and brought them back on board!! We were so delighted with that service and wrote to Southwest to let them know the extra care that went into that trip. That is REAL customer service, and they did it with a big smile.

  • Trinarn94

    Hi:

    I posted yesterday, but it didn’t appear to go through. I used the advice given here and cc’d my whole complaint packet to Delta to Aviation Consumer Protection division, and wonder of wonders, it worked. I had a long, apologetic e-mail from Delta and they are refunding the entire cost of the ticket to my Delta American Express card. This was a ticket I bought for my granddaughter, and they had originally told me the best they could do was give her credit for a flight at a later date, which she won’t be able to use anyway, so it was basically lost money. I wish I could do the same for the more expensive connecting flight I booked for her from LAX to Kona on United, but I had a compelling reason with back up paperwork to cancel the flight from JAX to LAX, but nothing compelling for the LAX to Kona. It’s just “my bad. Thanks for the great advice, Elliott.

    Trina